Privacy Policy - InsiderNotice

1. Introduction

At Insider Notice (“we”, “us”, or “our”), accessible via insidernotice.com, we are committed to safeguarding the privacy and personal data of our users. We recognize the importance of your privacy and strive to ensure your personal data is handled in a lawful, transparent, and respectful manner. This Privacy Policy outlines how we collect, use, store, and protect personal information, in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the California Consumer Privacy Act of 2018 (“CCPA”), and other applicable privacy laws.

2. Scope and Data Controller

This Privacy Policy applies to all users of the insidernotice.com website and related services. For purposes of data protection law, Insider Notice is the “data controller” of the personal data you provide through the site. If you have any questions or concerns regarding this Privacy Policy or our practices, please contact us at [email protected].

3. Categories of Personal Data We Process

We process the following categories of personal data collected through insidernotice.com:

a) Usage Data
Information about your interactions with the website, such as IP address, browser type, session durations, referring URLs, page response times, clickstream data, and geographic location.

b) Account Data
Details collected when you register or manage an account, including your name, physical address, email address, and phone number.

c) Profile Data
Information related to your preferences, purchase history, collected behavior data, and saved setting configurations.

d) Communication Data
Records of your correspondence with us, including support tickets, contact form submissions, feedback, and communication history.

e) Technical Data
Data concerning the devices you use to access insidernotice.com, such as hardware model, operating system, browser configuration, screen resolution, and unique device identifiers.

f) Transaction Data
Information related to purchases made on or through the website, including payment method, transaction amount, delivery address, and billing information.

g) Preference Data
Marketing and communication preferences, newsletter subscriptions, advertising consents, product interest indicators, and opt-in settings.

4. Legal Bases for Processing Personal Data

We process your personal data under the following lawful bases:

– Performance of a contract: To fulfill obligations arising from your agreement with us, such as processing transactions or providing requested services.
– Legitimate interest: To improve and secure our services, communicate relevant offerings, and administer internal functions.
– Consent: For the delivery of marketing content, non-essential cookies, and data sharing with third-party advertisers (where required).
– Legal obligation: Where necessary to comply with applicable legislation or valid legal processes.

Where consent is the legal basis for processing, you may withdraw it at any time without affecting the lawfulness of prior processing.

5. Your Rights Under Privacy Laws

Subject to applicable law, you may exercise the following rights concerning your personal data:

– Right of Access: Obtain a copy of the personal data we hold about you.
– Right to Rectification: Request corrections of inaccurate or incomplete data.
– Right to Erasure: Request the deletion of your personal data, subject to legal or legitimate retention grounds.
– Right to Restriction: Restrict the processing of your data in prescribed circumstances.
– Right to Data Portability: Receive your data in a structured, commonly used, machine-readable format and transmit it to another controller.
– Right to Object: Object to processing based on our legitimate interests or for direct marketing purposes.

To exercise your rights, please contact us at [email protected].

6. Security Measures

We implement comprehensive technical and organizational security measures to ensure the protection of your data, including:

– Encryption protocols (SSL/TLS) for data in transit and at rest.
– Role-based access controls and authentication systems.
– Regular backups and secure data storage safeguards.
– Employee training courses on data privacy and information integrity.

Despite these efforts, no transmission or storage system is completely secure; therefore, we urge you to exercise caution and use strong passwords.

7. International Data Transfers

Your data may be transferred to and processed in countries outside your jurisdiction, including countries which may not provide the same level of data protection as your home country. Where this occurs, we rely on one or more of the following mechanisms:

– Standard Contractual Clauses approved by the European Commission.
– Adequacy decisions from the European Commission.
– Additional supplementary measures as needed to ensure lawful transfers.

8. Data Retention

We retain your personal data only as long as necessary for the purposes it was collected and processed, unless a longer retention period is required or permitted by law. The retention periods may include:

– Usage and Technical Data: retained for up to 12 months for analytics and system improvement.
– Account and Profile Data: retained during the active period of your account plus 5 years.
– Transaction Data: retained for 7 years in accordance with standard accounting regulations.
– Communication Data: retained for up to 3 years following the final correspondence.
– Preference Data: retained until you withdraw consent or request deletion.

9. Cookie Policy

We use cookies and similar tracking technologies on insidernotice.com to enhance user experience and deliver personalized services. These include:

– Essential Cookies: Necessary for website functionality and secure access.
– Functional Cookies: Enable enhanced features such as user preferences and saved configurations.
– Analytics Cookies: Collect aggregated statistics on usage patterns to improve performance.
– Performance Cookies: Monitor the efficacy of our site and identify errors or delays.

10. Cookie Management and Compliance

You have control over cookie settings and may accept or reject cookies through our Cookie Consent Manager. In accordance with the GDPR and CCPA, non-essential cookies are only activated with your explicit consent.

You may also adjust your browser settings to reject or alert you about cookies. Please note that some features of the site may not function properly without certain cookies.

CCPA Rights (California Users):
California residents have the right to opt-out of the “sale” of their personal data, where applicable. We honor such requests in compliance with CCPA. To exercise this right, contact [email protected] or use any available opt-out features provided.

11. Children’s Privacy

We do not knowingly collect, use, or disclose personal data from individuals under the age of 13. If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us immediately at [email protected] so that we may take appropriate action.

12. Policy Updates

This Privacy Policy is subject to change to reflect updates in data processing practices, legal requirements, or our services. Any material amendments will be communicated to you via prominent notice on insidernotice.com or via direct email communication, where applicable.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Privacy Officer
Insider Notice
Email: [email protected]

We are fully committed to data protection and privacy compliance. For further information or to exercise your rights, please do not hesitate to reach out to the email address provided above.